Bonding with a Newborn, Adoption, or Foster Care Placement

Requested time off to bond with an employee's newborn, adopted, or foster child within one year of birth or placement.

Please see the below information to assist you with the Leave of Absence (LOA) process.

Applicable Regulations and Definitions

Family and Medical Leave Act (FMLA) – federal law that provides eligible employees with up to 12 weeks of unpaid, job-protected leave per year (rolling 12-month period) to bond with their newborn, adopted, or foster child. For adoption and foster care placement, FMLA leave may begin before actual placement if the employee is required to: attend counseling sessions, appear in court, consult with the attorney or doctor(s) representing the birth parent, submit to a physical examination, or travel to another country to complete an adoption.

  • Eligibility – 12 months total service with employer, 1250 productive hours in the last 12 months

California Family Rights Act (CFRA) – California law that provides eligible employees with the right to take up to 12 weeks off work per year (rolling 12-month period) to bond with an employee's newborn, adopted, or foster child within one year of birth or placement. For adoption and foster care placement, CFRA leave may begin before actual placement if the employee is required to: attend counseling sessions, appear in court, consult with the attorney or doctor(s) representing the birth parent, submit to a physical examination, or travel to another country to complete an adoption.

  • Eligibility – 12 months total service with employer, 1250 productive hours in the last 12 months

***FMLA and CFRA will run concurrently when applicable***

Proof of Birth, Adoption, or Foster Care Placement – documentation used to show proof that the child was born and the date, the date an adoption was officially completed, or the date a foster care placement was officially started

  • Birth  crib card (if recently born only), "verification letter" from hospital showing parents' name and child's date of birth, birth certificate, doctor's note confirming birth and date of birth, any other documentation that is verifiable and shows required information
  • Adoption  certificate of adoption, certificate of adoption report, or any legally binding documentation showing the date of adoption, signatures from the parent(s), and signature of the judge 
  • Foster Care – legal foster care placement documentation that shows the employee's name, the date of placement, and authorizations of the appropriate persons (usually a foster placement agency)

 

Employee Process

  1. When your child is born, a foster child is placed with you (or pending), or an adoption is completed (or pending), eligible employees can request time off work within the first year. Contact your supervisor and your department’s HR team. At least 30 days' notice should be given whenever possible.

  2. Once the rep is notified of your request for leave, they will notify you via Notice III (found in the Leave of Absence packet) about:
  3. Submit documents to request bonding. In addition to a memo or email requesting bonding time, documents required depend on the reason for the bonding. See the definitions in the previous section regarding what is considered acceptable documentation.

  4. If the documents submitted are sufficient to determine FMLA/CFRA eligibility, your department HR team will notify you via Notice IV if your request is covered under FMLA/CFRA.
    • If the documents submitted are not sufficient to determine FMLA/CFRA qualification, your department HR team will resend you Notice III with information on what is needed to determine eligibility.
  5. Complete the Leave of Absence packet. The full packet can be found here(PDF, 5MB) or provided by the department HR team. Your HR team can instruct you on which pages need to be filled out or click here(PDF, 2MB) for the employee-only pages. Please read the pages carefully to ensure understanding before signing. If you have any questions about the packet or how to complete any portion, contact your HR team.

  6. Submit the completed pages to the appropriate people.
    • Most pages can be submitted to your department HR team. Some pages (23-29(PDF, 461KB)) in the packet will need to be submitted to HR Employee Benefits, if applicable. Please carefully read the instructions on each page to ensure documents are submitted as indicated.
  7. Contact HR Employee Benefits at 559/600-1810 for any questions related to health benefits while on leave.

  8. Once all documents are submitted and accepted, your department HR team will be able to assist you with:
    • the specifics of your leave,
    • when documents are due before any leave extensions (generally one week before current medical documents are exhausted), and
    • approximately when you will go unpaid (depending on disability integration status).
  9. If bonding leave is taken immediately after pregnancy leave, you must have a release to return to work from your health care professional before returning to work.

  10. If bonding leave is separate from pregnancy leave, no medical release is required to return to work. You can either return at the date originally specified or earlier if you request to return early.

Pay Options

As part of your LOA, you must also decide how you will be paid. Depending on your union status, you may be able to apply for EDD wage replacement. If qualified, you can choose to:

  1. only receive EDD wage replacement (once exhausted you will be required to use your leave bank hours),
  2. integrate your own leave bank balance with EDD wage replacement, or
  3. only use your own leave bank without EDD wage replacement.

EDD Wage Replacement Paid Family Leave (PFL)

Leave bank – Annual Leave, sick leave, comp time, etc. 

Examples

(PDF, 1MB)Here(PDF, 1MB) are some examples of how FMLA/CFRA can interact with different pay options depending on a couple of generic situations. Please keep in mind, these are examples and do not reflect what can happen in all situations.

 

 

Contact Information

Human Resources Manager - DayVonna Youngblood

Street Address:
2220 Tulare St., 14th floor
Fresno, CA 93721

Contact Information:
(559) 600-1810
(559) 455-4784 – Fax
HRBenefits@fresnocountyca.gov

Hours of Operation:
Monday-Friday
8:00am-5:00pm